A good website hosting provider makes it easy for you to set up and access your email account on any device or platform.
Here’s how to set up and access email accounts on a variety of platforms and devices.
Overview
You will need to refer back to the following details when adding your email account on a device:
- Username: Your email address (e.g. jane@domain.co.za)
- Password: Provided by Peachweb
- Incoming server: mail.domain.co.za
- Ports: IMAP 993 / POP3 995
- Outgoing server: smtp.domain.co.za (port 465)
- SSL/TLS: On
Remember to replace “domain.co.za” in these instructions with the domain of your website.
IMAP is generally recommended since it saves space on your device by storing emails in the cloud, while POP3 downloads all emails to your device. The setup process is similar, and you can choose your preferred method.
Jump to instructions by platform –
Microsoft Outlook
1. Open Outlook and select File > Add account
2. Enter your email address and select Advanced options
3. Check Let me set up my account manually, then hit Connect
4. Select IMAP
5. In the IMAP Settings window, fill in the fields with the following values:
- Incoming mail: mail.domain.co.za | Port 993
- Outgoing mail: smtp.domain.co.za | Port 465
- Encryption method: SSL/TLS
Remember to replace “domain.co.za” in this example with your website.
Hit Next.
6. Enter your email account’s password and hit Connect
7. Click Done to close the window. You should now have access to your email account in Outlook.
Mac Mail
1. Open the Mac Mail application and select Mail > Add account in the top-left corner
2. Select Other Mail Account… and click Continue
3. Fill in the fields in the window:
- Name: The name you want your email account to be associated with. This can be any value, and you can change it later.
- Email Address: Your email address
- Password: Your email account’s password
Hit Sign In.
5. Fill in the remaining fields in the following window:
- Account Type: IMAP
- Incoming Mail Server: mail.domain.co.za
- Outgoing Mail Server: smtp.domain.co.za
Remember to replace “domain.co.za” in this example with your website.
Hit Sign In.
6. You should now have access to your email account in Mail.
Android
1. Open your preferred email application. This example uses Samsung Email.
2. Open the menu and select the Settings button
3. Beneath Accounts, select Add account
4. On the Set up Email page, tap Other
5. Enter your Email address and Password in the associated fields. Then tap Sign in
6. Tap IMAP account in the account type selection pop-up
7. Fill in the fields on the next page:
- Incoming server –
- IMAP server: imap.domain.co.za
- Security type: SSL
- Port: 993
- Outgoing server –
- SMTP server: smtp.domain.co.za
- Security type: SSL
- Port: 465
Remember to replace “domain.co.za” in this example with your website.
Tap Sign In. If you are asked whether you want to accept certificates, say Yes.
8. You should now have access to your email account on your Android device
iOS
1. Open Settings on your iPhone or iPad
2. Select Password & Accounts. Note that some versions call this option Mail & Passwords.
3. Select Add Account
4. Select Other
5. Select Add Mail Account
6. Fill in the fields for the new account:
- Name: The name you want your email account to be associated with. This can be any value, and you can change it later.
- Email: Your email address
- Password: Your email account’s password
- Description: An account description for you to easily recognize this account later. This won’t be visible in your emails.
Remember to replace “domain.co.za” in this example with your website.
Tap Next.
7. Fill in the fields in the following menu:
- Incoming Mail Server –
- Host Name: imap.domain.co.za
- Username: Your email address
- Password: Your email account’s password
- Outgoing Mail Server –
- Host Name: smtp.domain.co.za
- Username: Your email address
- Password: Your email account’s password
Remember to replace “domain.co.za” in this example with your website.
Tap Next.
8. Ensure Mail is selected and tap Save
9. You should now have access to your email account on your iOS Mail application
Mailbox versus Alias
An email address looks like name@domain.co.za, where “name” is any chosen value and “domain” is your website’s name.
Email mailboxes have dedicated cloud storage and enable you to send or receive emails. Individual people in an organization are often assigned a mailbox account, for example jane@domain.co.za.
Email aliases do not have a mailbox; they instead redirect or forward emails to specified email mailboxes. Aliases are useful for grouping functions with an easily recognizable name for both you and your customers. For example, the alias sales@domain.co.za could forward to the mailboxes of sales team members, which enables the categorization of sales inquiries and sales team individuals with the ability to respond directly.